NACE Careers

Open Positions

• Director of Finance and Administration
• Director of Membership

Director of Finance and Administration

SUMMARY OF POSITION

As an integral member of the NACE leadership team, the Director of Finance and Administration will serve as a hands-on leader and top executive charged with oversight of our fiscal and operational excellence. The Director will be responsible for internal business operations including financial management, budgeting, investments, human resources/benefits, payroll, contract management, and compliance adherence. Reporting to the Executive Director/CEO, they will manage an accounting clerk (in addition to outside vendors, contractors, and consultants) and develop, monitor, and analyze our annual budget of approximately $5 million dollars and a total of $16 million in total assets; and will serve as a mentor and coach for staff - working across departments to ensure the responsible use of expenditures, appropriate return on investments, and maximum revenue generation. They will work closely with other leaders and staff to determine and execute fiscal and operational strategies and ensure that we are meeting our mission and fiduciary responsibilities.
NACE is a completely virtual organization; therefore, candidates may work remotely from almost anywhere in the U.S.

Key Responsibilities
As the Director of Finance & Administration, you will make a meaningful contribution to the success of both NACE and its members through the following areas of responsibility:

STRATEGIC MANAGEMENT

• Collaborate with senior staff and the Board of Directors on strategic planning and annual/long-term goal setting. Serve as the liaison to various Board and volunteer committees, including the Finance and Audit Committee.
• Assist the Executive Director in creating and arranging projects, systems, tools, and documents needed for complete annual operational and strategic goals.
• Lead and execute strategies and logistics of administrative, compliance, legal responsibilities, and management.
• Measure success towards goal achievement in the long-range strategic plan and report on progress.
• Oversee human and financial resources allocation and budget planning related to administrative departments.
• Analyze data, identify and track trends, identify opportunities for growth and development; provide recommendations to senior staff.

FINANCIAL MANAGEMENT:

• Plan, develop, organize, implement, direct and evaluate the organization’s fiscal function and performance, including accounting, budgeting, forecasting, payroll, auditing, cash management, assets, and investments. Offer insight and analysis to the Executive Director, Finance and Audit Committee, Board of Directors, and the NACE Center Board of Trustees. 
• Provide accurate and timely dissemination of financial management reports including, but not limited to, internal and external monthly financial statements, annual audits, annual budgets, and quarterly activity reports.
• Lead the process to complete the annual operating and capital budgets. 
• Monitor and implement the investment strategy, policy, and investment accounts. Work directly with the investment broker.
• Ensure compliance with laws and regulations. Complete all required tax returns and filings in all appropriate jurisdictions, including sales and use, state registrations, and corporate tax returns.
• Monitor, review, and verify accounting records and transactions for accuracy, timeliness, and adequacy of supporting documentation.  Ensure compliance with internal policies, and Generally Accepted Accounting Principles.
• Oversee the activities of the Accounting Clerk to ensure the accurate and timely maintenance of all accounting records.
• Record and maintain accounts payable transactions and process the payment of them.
• Reconcile the bank accounts each month in a timely manner.
• Compile financial statements and monthly closing of the general ledger.

HUMAN RESOURCES MANAGEMENT:

• Review, select, recommend, and administer employee benefit plans. Manage the enrollment and change process, approve monthly invoices, and make necessary deduction changes in the payroll system.
• Administer the 401k plan.  Ensure bi-weekly funding of contributions.  Compute and fund the year-end discretionary contributions.
• Process payroll.  Ensure all payroll-related returns and forms are filed in a timely manner.
• Manage the payroll / HR software and ensure accurate attendance and benefits tracking.
• Manage appropriate state registrations and filings, as required with virtual employees. 
• Oversee activities and contracts related to activities of outsourced Human Resource consultant’s work.
• Administer the performance appraisal process.
• Review annual benefit returns and reports and file the appropriate returns as required.

CONTRACT MANAGEMENT:

• Serve as liaison to legal counsel on behalf of the Executive Director; serve as the lead contact for legal projects, and coordinate communications and actions as needed with staff and attorneys.
• Oversee contract management; develop, direct, and manage policies and practices related to contract management and record retention.
• Assist staff in contract negotiation, and in establishing terms, conditions, and performance expectations embodied in contracts.  Work with outside counsel as necessary to protect our interests within each contract.
• Manage contract records and maintain a contract summary for monitoring key dates and requirements.  Ensure adequate timing on contract change notifications.

OTHER OPERATIONAL DUTIES

• Manage the off-site storage facility and inventory. 
• Oversee record/document retention policy and ensure compliance. 
• Oversee and manage liability and other insurance plans and processes, ensure adequate coverage to minimize potential exposure, while managing costs. 
• Other projects to meet our organizational strategies and goals as needed.

What You Need to Thrive in This Role
Our Director of Finance and Administration will be strategic in approach and will love to handle the details.  They will be a team player, someone that enjoys collaborating, mentoring, and bringing out the best in others.  The successful candidate will have balanced judgment, exceptional integrity, attention to detail, and be a champion for organizational excellence.  The selected candidate will be proactive with analysis, identification of issues, and proposing and presenting solutions. They will be a practical solution seeker and implementer.

Additionally, we will seek the following from the successful candidate:

• Bachelor’s degree in Accounting or related field required. Master’s degree is a plus!
• Minimum of 10 years of relevant experience
• CPA certification
• Proficiency with Microsoft Office (Excel, Outlook, Word & PowerPoint), as well as accounting software (preferably, Great Plains)
• Previous association and/or non-profit experience is preferred
• Experience in general administrative services such as contract management, payroll, benefits, vendor selection, etc.
• Experience in business strategy and staff management
• Exceptional communication skills, both written and verbal
• Commitment to innovation, high-caliber performance, and ongoing professional development

About NACE
The National Association of Colleges and Employers (NACE) values diversity, equity, and inclusion (DEI) and we are committed to making a difference in the lives of the members we serve and the populations that are directly impacted by our member’s work.  Our 14,000 members are responsible for the career development and employment outcomes of the college educated - they work on college campuses assisting students with their preparation for careers and they are recruiters who hire the next generation of the workforce. 

What We Offer You
NACE employees receive a competitive salary, work virtually/remote, and enjoy a work environment that values collaboration, innovation, and excellence. The Director of Finance and Administration will receive an annual salary of $145,000-$165,000 annually. Additionally, employees receive an extremely robust benefits package, including:  

• Generous paid time off and vacation time  
• 401(k) plan 
• Generous medical, dental, and vision plan (no premium for employee-only coverage and extremely reasonable rates for family coverage)  
• Company provided short-term and long-term disability  
• Company provided life insurance equal to two times annual salary

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NACE believes in a world that is inclusive in approach and where equal opportunities and equitable outcomes exist for all.  

Director of Membership

SUMMARY OF POSITION

The National Association of Colleges and Employers (NACE) values diversity, equity, and inclusion (DEI) and we are committed to making a difference in the lives of the members we serve and the populations that are directly impacted by our member’s work. Our 14,000 members are responsible for the career development and employment outcomes of the college educated - they work on college campuses assisting students with their preparation for careers and they are recruiters who hire the next generation of the workforce. NACE is a completely virtual organization; therefore, candidates may work remotely from almost anywhere in the U.S.

As an integral member of our leadership team, the Director of Membership will serve as a hands-on leader and sales pro with a strong customer-first inclination. The Director will manage our recruitment, retention, renewal, and overall customer service strategies. Reporting to the Executive Director/CEO, they will be responsible for managing a team and for the generation of approximately two million dollars in revenue from membership dues (and its growth); and will serve as the key internal voice for member needs, working across departments to ensure the member perspective is centered in all of NACE’s activities. They will work closely with other leaders and staff to determine and execute marketing and sales strategies, data requirements and analysis, and member engagement and growth objectives.

PRIMARY RESPONSIBILITIES

ATTRACTION, ENGAGEMENT AND RETENTION:

1. Develop and coordinate strategic outreach campaigns and collateral in collaboration with the marketing team; this will include the development of email campaigns, website content, video and social media content, marketing materials and brochures/guides, as well as other creative ways to attract, recruit, engage and retain/renew members.
2. Evaluate, develop, and oversee the onboarding process of new members.
3. Define and communicate our member value proposition for various audience/member segments, including developing member benefits and the balance of non-member and member access, pricing, and promotion.
4. Develop and oversee member needs and engagement calls, surveys and pulse-taking including surveys, polls, focus groups and comprehensive studies.

CUSTOMER SERVICE AND MEMBER RELATIONS:

1. Serve as the voice of the member internally and externally and communicate member needs across the organization, particularly with a member growth and retention lens.
2. Ensure membership team is responsive to all member queries and requests promptly and effectively.
3. Oversee the member application, renewal process and invoicing of membership dues.

MANAGEMENT:

1. Supervise, develop, and cultivate a motivated and caring team of membership reps to execute on our collective strategies and goals.
2. Develop annual budget and provide on-going analysis to meet our goals and to understand and predict our outcomes.
3. Assess information collected in our databases and work to maximize data collection and analysis for better understanding of members and their behaviors and needs, including the creation of reports and dashboards.
4. Develop a deep understanding of our membership structure, bylaws, policies, programs, and content to appropriately service and address members and their needs.
5. Serve as the owner of our membership database system, its functionality and integrity. Work across the entire organization to understand our member data needs and continually work to refine our use of it; ensuring that it is meeting our needs and is appropriately used and accurately kept.

QUALIFICATIONS

Our Director of Membership requires someone who is personable, driven by goals, diplomatic, confident, proactive, and attentive to details. The successful candidate will enjoy supervising others, interacting with diverse constituents, have excellent judgment, and exceptional organizational skills.

MORE SPECIFICALLY:

1. The desire and demonstrative ability to work with and contribute to a team that values diversity and inclusion.
2. Minimum of 5-7 years leadership experience in roles that involve customer/member service and sales/marketing; particularly developing and improving sales and retention/repeat business strategies.
3. Superior customer service and communication skills (written and verbal), including the ability to effectively persuade and resolve challenges quickly and effectively.
4. A bachelor’s degree or equivalent with experience.
5. Previous non-profit and/or association experience.
6. Previous supervisory/management experience.
7. Experience in successfully managing and guiding projects and efforts across an organization.
8. Experience in developing and monitoring budgets.
9. The proven ability to create and monitor meaningful goals and metrics.
10. Demonstrated ability to use, understand, maintain, and oversee complex databases and running of reports.
11. Ability to travel as needed, including overnight and on weekends (potentially 4-6 out-of-town meetings, or more per year, depending on home office location) for staff gatherings/meetings, Board meetings and member events/conferences.

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